Voided MOCs

This section explains the Voided module menu item. The MOC module menu is visible only if you have the permission of MOC User or MOC Power User and specific company, division or account level MOC access permission.

About Voided MOCs

The MOC Voided module menu item lists all MOCs in your company or division or account that have been voided (disapproved). Clicking any MOC title from this list, or the Form View button or the Details tab shows the MOC in the form view. You can view the details of the MOC but you cannot change any field in a voided MOC.

An MOC will show up in the Voided folder if one of the following occurs:

  • The MOC request is disapproved during the pre-approval stage. Depending upon the pre-approval configuration, the disapproval can be by one or all of the pre-approvers. The person disapproving must give a reason for the disapproval.
  • The MOC is disapproved by one of the approvers during the approval stage. The person disapproving must give a reason for the disapproval.
  • The number of days to approve the MOC is exceeded by all approvers during the approval stage.Note: The MOC originator can decide whether to enforce days to approve. If not enforced, the MOC does not automatically move from one approver to the next when days to approve is exceeded. It moves only when an action, either approve or disapprove, is taken by the approver.
  • Implementation manager voids the MOC when it shows up on his system desktop to seek approval for startup in the startup stage.
  • The MOC is administratively voided by its originator or an MOC power user from the MOC module menu using the Void button.

List View

All voided MOCs in your company or division or account shown in the list view. This screen is similar to other list views and is explained in General Form Navigation. Key fields in the MOC title, MOC number, and originator. By default, the MOCs are ordered by Date Created, with latest MOC near the top.

Form View

 Clicking on a MOC title in this list, or on the Form View button or the Details tab shows the selected MOC in the form view. Explained below are the buttons displayed on the Details tab, followed by an explanation of all other tabs.

Buttons

  • Audit Log - The Audit Log button displays an MOC Audit log for any change that has been made to the MOC. The Audit Log contains information of when a change was made, by who the change was made by, what item was effected with the change, what area this change was made at, what stage was the MOC during the change, what type of change was made, and the details of the change. This information can be exported to Excel or PDF.
  • View Summary - The View Summary button displays the MOC summary. The MOC summary page summarizes all current MOC information, such as MOC title, MOC number, originator, implementation manager, priority, profile, MOC type, approval start date, stage, expected completion date, tag, work order number, division, account, description of change, technical basis for change, environment and safety impact, equipment affected and attachment (if any). All pre-approval, evaluation, collaboration, approval, implementation and any action items created are also shown in separate tables. This is the same summary page that is shown to evaluators, collaborators, approvers, implementers and implementation manager when they click on View MOC Summary, or to people when they sign-off on MOC notice. The MOC summary is updated constantly as the MOC progresses through various stages and new comments are entered. Evaluation and Implementation sections show each corresponding requirement with its status. If a link is shown for a requirement, then this requirement has a form (checklist) or a document attached. The form can be viewed by clicking on the link. In the Implementation section, you can view the list of people who have been notified about this MOC via the "Send Notice" requirement, and add more people to this list if permitted. The MOC summary page is frozen for MOCs in the Voided folders. If a previously voided MOC is resubmitted, then the new summary page contains link to the voided MOC's summary page.
  • Resubmit - The Resubmit button (visible in the form view of the selected voided MOC) allows the originator of the voided MOC or a power user to resubmit the voided MOC. When a voided MOC is resubmitted, the originator is required to enter a reason for this action. A copy of it is placed in the In Process folder with a new MOC number. The originator or a power user can then restart the MOC after making the changes requested by the person disapproving the MOC. The original voided MOC stays in the Voided folder with the original MOC number. This allows you to maintain a history of all disapproved MOCs. Also, the reason for resubmitting the voided MOC with a hyperlink to the original voided MOC is displayed on the resubmitted MOC summary page. This allows the MOC role players a convenient reference to the original MOC and the reason it was disapproved. A voided MOC can be resubmitted just once; the Resubmit button is therefore visible only for the MOCs which have not been resubmitted before. Also, an MOC voided during the pre-approval stage (first stage of the workflow) cannot be resubmitted from the Voided folder. Person submitting the MOC request must submit a revised MOC request upon receiving the e-mail denying the MOC request.

Tabs

  • Details Tab - The Details tab displays basic configuration information of the MOC and the MOC workflow diagram.
  • Pre-Approval Tab - The Pre-Approval tab shows pre-approval information for the MOC, if any. The pre-approval information is shown only if the MOC request was submitted from the Frontline desktop Shortcuts tab.
  • Evaluation Tab - The Evaluation tab shows all evaluation requirements of the selected MOC, if any. Clicking on a requirement shows its order of evaluation, evaluator, evaluation status and optional days to complete or due date. Evaluation requirements are explained in Settings - Requirements (Evaluation).
  • Collaboration Tab - The Collaboration tab shows collaborators for the MOC, if any.
  • Approval Tab - The Approval tab shows approvers for the MOC.
  • Implementation Tab - The Implementation tab shows all implementation requirements of the selected MOC, if any. Clicking on a requirement shows its order of implementation, implementer, implementation status and optional days to complete or due date. Implementation requirements are explained in Settings - Requirements (Implementation).
  • Attachments Tab - Any attachments added to the MOC will display who added the attachment, when it was added, and at what stage the attachment was added.
  • Equipment Tab - The Equipment tab shows any equipment referenced by this MOC, if any.